JOB DETAILS

JOB DETAIL

**[About This Position]**
This is a back-office role at a Japanese trading company located in the Udomsuk area of central Bangkok.
While the primary responsibility is accounting, the role also includes administrative and HR duties. (*Since there is also a branch in Sriracha, responsibilities will extend to accounting/GA/HR tasks for the Sriracha office as well.)
Currently, there are two back-office staff members, and with this new hire, the team will expand to three people.


【**Accounting Responsibilities**】
-Summary of staff costs such as gasoline costs, Tollgate and travel.
-Prepare invoice and summary the costs of companies such as Internet, phone calls.
-Prepare invoices to set up accounts Payable.
-Receiving invoices from suppliers.
-Check Invoice to pay to the Suppliers (All Branches, billing)
-Prepare and review Payment Vouchers, and input data
-Issue Cheque and prepare summary Report cheque.
-Prepare & Record prepaid advanced payment.
-Prepare the documents for payment.
-Prepare Petty Cash Payment and summary report.
-Control cash in bank with understanding income and payment
-Calculating and Submitting Monthly Tax PND 1, 3, 53 and Welfare.
-VAT (PP 30).
-Preparation of Certificate of Tax Withholding Registration with control.
-Prepare Annual Corporate Tax Calculation.
-Management and Check Bank Statement Monthly / Copy of bank deposits.
-Handling banking transactions such as bank Guarantee.
-Check Receipt Voucher Control of Receiving from the customer (All Branches)
-Prepare invoices to set up accounts Receivable.
-Issue invoices, tax invoices, receipts and billing documents for all customers.
-Check bank statement balance for make receipt voucher.
-Track debtors' demands and confirm payment from customers when payment is due.
-Prepare & Record Export Sale documents.
-Prepare stock reports. Balance Sheet, Cost Sheet, Stock card.
-Prepare Sales reports for all Staff every days.
-Control the forecast report and list payment delay for MD&GM＆MGR
-Make monthly report with delay payment, dead stock, expense information for MD&GM
-Control schedule for documents account in order to submit to AAP
-Liaising with external auditors and Preparing all reports that auditor requested.
- All other tasks assigned by companies

【**General Administration (GA) Tasks**】
-Manage based on the Thai Labour Protection Act and Social Security Act
-Reporting and applications to the Labour Office and Social Security Office (SSO)
-Register new employees in both the government system and company system
-Register employee profiles and submit to relevant departments such as SSO and the Ministry of Labour
-Register work rules with the Labour Office
-Update and revise company policies and regulations in compliance with Thai law
-Coordinate rules and policies between local staff and Japanese expatriates
-Store company data in appropriate locations (NAS server management, document control)
-Handle phone calls, visitors, and sorting of mail
-Prepare documents for foreign employees, coordinate with the Labour Department and Immigration office
-Manage deadlines for work permits, visas, and TM47 reports
-Management and coordination of company-wide events "New Year parties, any parties, and all-staff meetings"
-Review and store documents in Thai, English, and Japanese
-Manage contracts with external parties and handle company seal procedures
-Prepare and submit annual reports to the BOI, Labour Office, and Social Security Office
-Manage office leases, layout changes, and each room & equipment maintenance and clean
-Procure office supplies and manage inventories
-Maintain asset records and ensure their accuracy
-Handle Thai payroll tax (withholding tax) and year-end tax adjustments (e.g., PND.91)
-Record and manage attendance, leave, overtime, and holiday allowances
-Conducting annual salary surveys
-Developing, analyzing, and updating the company’s salary budget
-Developing, analyzing and updating the company’s evaluation program
-Coordinate pantly room operations, confirm transportation allowance, and arrange health checkups
-Submission of group insurance applications, employee enrollment forms, and check resignation notices
-Conducting new employee orientations and employee relations counseling
-Support recruitment efforts for all personnel, including writing and placing job ads
-Maintaining and revising the company’s handbook on policies and procedures
-Creating and revising job descriptions for employee
-All other tasks assigned by companies

REQUIRED WORK EXPERIENCE

[Requirements]
- Must have a bachelor's degree in any field.
- Must have at least 3 years of accounting experience at a Japanese company.
- Minimum of 3 years of continuous employment at a single company (experience in Japanese companies or trading firms preferred). Jop Hoppers are not accepted.
- Must have business-level proficiency in either English or Japanese (Guideline: TOEIC 500+ or JLPT N3 and above).