JOB DETAILS

JOB DETAIL

【Company profile】
Executing construction in a marine area.
Currently, expanding the business in Thailand rapidly.

【Job Description】
Operations / Project Management Support
1) Assist the Operations Administrator as needed.
2) Liaise with other Regional Business Units (RBU) for travel and accommodation requirements for senior management.
3) Apply/Obtain all necessary Visas for staff personnel as necessary.
4) Tracking senior management personnel movements. Fight reservation or vacation schedules.
5) Assisting in Purchase order and invoicing for office. Monthly Sales report to Singapore HQ Sales and other management staff.
6) Arrange flights for senior management personnel.
7) Liaise with logistics (equipment) coordinator related to general operations whenever necessary.
8) Out of Office hours support whenever required.
9) Application of Foreign worker employment passes. Make sure passes are valid within the employment period.
10) Processing of quotations from Suppliers.

Financial
1) Checking travel, hotel agency and suppliers’ invoices.
2) Arranging Purchase Orders for all hotels, and travel & transportation.
3) Issue Purchase Orders for approved supplier quotations on behalf of senior management.

Administration
1) Update/Maintain Executive Admin. records.

Specific Additional Duties
1) Actively participate in adherence to and improvement of the Company’s Business Management System on QHSE related issues.
2) Be responsible for any other such tasks and duties as shall be assigned from time to time.
3) Answer incoming phone calls, taking messages, etc.
4) Dispatch outbound documents, preparing airway bill and proforma invoices.
5) Reception work, receiving, recording and distributing invoices for senior management.

Principal Working Relationships
1) Work with Executive Assistant and Senior Managers to effectively administer office operations.
2) Process approval for supplier invoices.

REQUIRED WORK EXPERIENCE

- Minimum 3 years’ experience in industry.
- Bachelor's degree in any related field
- Age between 24-26 years old
- Conversant with standard Microsoft business software.
- Intermediate English language or above.
- Adjustable to international work environment
- Having interest in marine construction field