JOB DETAILS

JOB DETAIL

➢ Work closely and effectively with the COO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
➢ Assist in managing communication of the COO, including coordinating calendars, emails, phone calls and in person meetings as needed, maintaining confidentiality as appropriate.
➢ Provide gatekeeper role to the COO.
➢ Acts as a barometer having a sense for the issues taking place and keeping the COO updated.
➢ Researches, prioritizes, and follows up on issues and concerns, as assigned by COO, assisting in determination of appropriate course of action, referral, or response.
➢ Maintain high-level understanding of interdepartmental processes to assist in facilitating appropriate communication.
➢ Maintain basic knowledge of day-to-day processes of departments under the COO, to assist in resourcing as needed.
➢ Maintain effective relationships and communications with departments outside of the Office of the COO.
➢ Coordinate budget activity through tracking, reconciling, and processing: payment requests, credit card purchases, reimbursement claims and budget reports.
➢ Coordinate departmental events and provide logistical support.
➢ Facilitate special projects as assigned
➢ Provide project management support for complex planning and execution of COO related initiatives.
➢ Prioritize conflicting needs; handles matter expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
➢ Perform other tasks as may be necessary to facilitate the work of the COO.

REQUIRED WORK EXPERIENCE

 Female only, not over 40 years old
 Bachelor's degree in any field
 Thai person with very fluent Japanese speaking person (N1 or N2) and Business level English (TOEIC 750) or Japanese person in Business Level of English.
 Has at least 5 years of experience in Assisting of Project Management and/or Business controlling and/or Accounting Secretary Job working in international company.
 Open mind and Challenge Spirit and confidentiality.
 Service oriented and excellent customer service skills.
 Highest level of discretion and integrity and the ability to handle and maintain
 Excellent written and oral communication.
 Ability to manage multiple priorities for multiple stakeholders.
 Ability to set and adhere to realistic deadlines and work effectively yet maintain
 flexibility to adapt to changing priorities.
 Skill in managing time and workload effectively.
 Ability and willingness to work as a member of a team, and to foster a team
 environment within the department and at all levels of the campus community.
 Strong problem-solving skills. Must be able to define problems, collect data, establish
 Ability to work independently and self-manage.