JOB DETAILS

JOB DETAIL

- Greet visitors and direct them to the appropriate departments or individuals
- Answer telephones and respond to inquiries via telephone or email
- Book meeting rooms, set up conference calls and take messages and minutes during meetings
- Perform administrative tasks, including filing and photocopying
- Write emails, memos and letters
- Implement and/or develop office procedures and record systems
- Manage database entry and client files
- Order and maintain supplies
- Document financial information
- Organize and distribute messages
- Make and confirm travel arrangements
- Prepare and mail outgoing correspondence
- Maintain confidential department files/records
- Perform routine bookkeeping tasks
- Assist with presentations and reports

REQUIRED WORK EXPERIENCE

- Bachelor's degree, female only
- 1+ years of working experience as a secretary or Personal Assistant
- Knowledge of specific software programs used within your organization
- Experience in data processing, bookkeeping or other skills you need to have performed
- Ability to work independently
- Organized and professional demeanor
- Exceptional written and verbal communication skills
- Experience maintaining and prioritizing a manager’s calendar